Zoho Bigin Create and Manage Contacts

Zoho Bigin Create and Manage Contacts

Contacts are individuals who represent a company with which you have a business relationship. Often contacts are related to a company, but certain organizations may serve individual customers as well. In that case, the contact will not be part of a company and you have a business relationship with the contact directly. 

Contacts module in Bigin allows you to add all your contacts in one place along with the companies that they are related to. Adding all necessary informations such as name, address, phone number, email helps in getting in touch with them easily.

The record details page displays everything that you need to know about a contact under relevant related list tabs like activities, notes, email interactions, social interactions, pipelines and attachments. The record details page also displays the history of everything that is done to a record in the Contacts Module under the Timeline tab.

Create contacts 

Bigin allows you to create contact in the following ways:
  1. Create Contacts individually
  2. Import Contacts 
  3. Capture contacts from website using forms 

Create Contacts Individually 

To create contacts individually

  1. Go to the Contacts module and click  .
  2. Enter the details in the Create Contact page.
  3. Click Save.

Import records

When you have a huge list of contacts in a spreadsheet and you would like to add them as contacts in your Bigin account, you can import the file and they will be added as contacts. See More.

Capture contacts from Website using Form

You can use forms to capture the submissions made by your visitors as contacts in your Bigin account. See more.

Edit Contacts

You can choose to edit the contacts that you have created.
To edit contacts
  1. Go to the Contacts module.
  2. Hover over the record which you would like to edit and click the edit button.

    Alternatively, you can select the record which you want to edit and click the edit button.

  3. Make the necessary changes and click Save.

Delete Contacts

Contacts once added can be deleted if no longer necessary.
To delete contacts
  1. Go to the Contacts Module.
  2. Hover over the record which you would like to delete and click More > Delete.

    Alternately, select the record which you would like to delete and click More > Delete.

  3. Give your confirmation in the popup and the record will be deleted.

Views for Contacts Module

The contacts module will have lot of records and viewing them all at once is ineffective. Bigin allows you to group records of the same kind in a particular view. There are various standard views available such as My contacts, New Last Week, New This Week, Recently Created Contacts, Recently Modified Contacts, etc. You can also create custom list views if required. See More

Using filters to find records

When there are lot of records in the contacts module, using filters will help find the required set of records easily. There are various set of advanced filters available such as: Time based filters, based on activities carried out,  pipeline stage, email status, etc. You can simply choose the appropriate filter, enter the criteria and apply. All the records which matches the specified criteria will be listed. You can apply upto five filters at a time. See More.

Bulk actions in list view

There might be situations in your organization where you have to perform the same action for a set of records. Bulk actions in Bigin allows you to perform the action for the selected records from list view. For example, you might want to send the same welcome email to a set of fifteen contacts. In that case, you can simply select the records and send email, which will be sent to all the contacts individually. 

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